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Limassol
Advance Career, on behalf of our client, an International Holding Company with operations in Real Estate and Investments, is seeking to recruit a PA / Office Administrator;
Responsibilities:
Planning the manager's working day (keeping a calendar, organizing meetings, reminders for different events and activities)
Organize trips in Cyprus and abroad (travel, ordering a taxi and hotels, catering, and paperwork)
Management of office work of the Director and his family
Maintaining communication on assigned tasks
Providing the manager with all the necessary information upon request
Work with the manager's documents, in particular with incoming letters and calls
Conducting initial negotiations on the tasks set
Translation of documents
Ensuring that all office administrative functions are coordinated - purchasing office supplies & equipment
Prepare regular reports on expenses and office budgets
Ensuring cleanliness and readiness in the office premises
Monitoring the contacts for maintenance services & utilities authorities
Maintain the office condition and arrange necessary repairs
Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
Maintaining the schedule of office vacations
Keeping minutes of the office meetings
Handle correspondence -Â receiving incoming calls and managing outgoing calls
Preparation and assistance in organizing and conducting internal and external meetings, negotiations with partners, clients, and other visitors
Degree/Diploma in Office Administration/Business Administration / Secretarial or related Studies
Strong command of the Russian and English languages
Previous experience in a similar role for at least 3 years
Ability to multitask and work under pressure
Computer Literate
Strong communications/public relations and organizational skills.
An attractive remuneration package will be offered to the successful candidate.
